Ensuring that new owners are appointed prior to their departure from the Team.
Ensuring that access to the Team and associated content is managed appropriately. This includes removing access when access is no longer needed or warranted.
Owners are responsible for acceptable usage, privacy, and policy adherence for any 3rd party apps added to the team.
Team Members
Team members are the individuals who use the Teams to collaborate. They have shared access to everything in the Team but can't change Team settings or manage users.
Decommissioning of a Team that is no longer required can be requested by contacting ithelp@viu.ca
Team owners are responsible for backup, archiving, and/or migrating of all data before requesting the decommissioning of a team
Inactive Teams:
A team is considered inactive after 12 months of no activity.
Old or unused teams may be removed if they are no longer needed or exist only as archival artifacts
Teams without owners:
Ownerless or orphaned Teams may be deleted by VIU ITS. ITS will notify Team members and owner manager prior to deletion, but if they receive no response, the Team will be deleted. If a Team is deleted by VIU ITS, all the records associated with the Teams shared space will be deleted as well.
Data Considerations
A Team owner is considered to be the Information Custodian. An Information Custodian is responsible for maintaining appropriate controls to guard against unauthorized access, modification or deletion, and inappropriate use or disclosure, whether intentional or unintended, of records within the Teams shared space.
Alumni and retired staff are not eligible to request Teams
All VIU licensed apps including Microsoft apps are enabled for usage.
Common 3rd party apps may be made available for usage after the Microsoft 365 project has been completed. (Please see owner responsibilities above)
A request process for other applications will be developed before the production roll out.
VIU IT reserves the right to adjust 3rd party application access in the pre-production phase. Access to base applications will not be adjusted including all Microsoft applications.
Microsoft Teams Limits and Specifications
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many attendees can join a meeting and other information. Limits and Specifications for Microsoft Teams