Computer Security for On and Off Campus

In today's digital age, computer security has become a critical concern for individuals and organizations alike. Vancouver Island University (VIU) faculty and staff members, whether working on or off-campus, need to ensure the security of their computing devices and data. This knowledge base article provides tips and best practices to enhance computer security for VIU faculty and staff, both on and off-campus.

Secure Your Devices

One of the first steps in computer security is to secure the devices used to access VIU's network and data. Here are some best practices to secure your devices:

• Keep Software Updated: Ensure that all the software on your device is up to date, including the operating system, antivirus, and applications.

• Use Strong Passwords: Use complex passwords that include upper and lower case letters, numbers, and symbols. Avoid using the same password for multiple accounts.

• Enable Two-Step Verification (2SV): Turn on 2FA for all your online accounts that support it. This will add an extra layer of security to your accounts.

• Use Antivirus Software: Install and regularly update a reputable antivirus program to protect your device from malware and other security threats. Using Windows 10 or later? You're already covered with Microsoft Defender!

• Secure Your Wi-Fi Connection: If you work from home, ensure that your Wi-Fi connection is secure. Use WPA2 encryption, change the default SSID, and use a strong Wi-Fi password.

Use VIU's Secure Network

VIU's network is secured using various security measures to protect against unauthorized access, data breaches, and other security threats. To access VIU's secure network, follow these guidelines:

1. Use VPN: Use VIU's Virtual Private Network (VPN) to access VIU's network securely from off-campus locations.

2. Use VIU's Secure Wireless Network: Connect to VIU's secure wireless network when on-campus.

Protect Sensitive Data

VIU faculty and staff may have access to sensitive data such as student records, financial information, and research data. Here are some best practices to protect sensitive data:

1. Store Data Securely: Store your work data in your VIU OneDrive or department share drives.

2. Limit Access: Limit access to sensitive data to only authorized individuals.

3. Securely Dispose of Data: When disposing of devices or data, ensure that all sensitive data is securely erased.

Stay Vigilant

Despite taking all necessary precautions, there is still a risk of cyber threats. Therefore, it is important to stay vigilant and report any suspicious activity. Here are some tips:

1. Watch for Phishing Scams: Be wary of emails or messages that request personal information, financial information, or login credentials.

2. Report Suspicious Activity: Report any suspicious activity or security incidents to the IT Service Desk immediately.

3. Educate Yourself: Keep up-to-date with the latest computer security threats, trends, and training by visiting the Secure IT website.