How do I use Employee Portal?

What is Employee Portal?

This is the access point for employees to get into the cloud based system to use the Human Resource Information System (HRIS) which includes Payroll and the Financial Information System (FIS) modules.

The system was originally known as UBW or ERP and is now officially the Employee Portal.

How do I access Employee Portal?

Employee Portal can be accessed on or off campus. Log in using your VIU username (e.g. doej) and password.

NOTE: The Employee Portal is only available to people when all of the following conditions are true:

• Employee has an active computer account
• Employee is actively employed by VIU (has an appointment that is current)
• Employee has changed their password from the default

Open Employee Portal

Where can I find help?

• Aurora Training Website
• Orientation and Navigation
• Self-Assessments
• Glossary
• Absence Requests
• Sick Leave
• HR & Payroll (payslips, vacation, T4s, etc)
• Employee Expenses and Travel
• Timesheets
• Finance
  • Procurement (for purchasing or receiving goods and services)
  • Accounts Payable (for payments for goods and services)
  • Accounts Receivable (for customers and sales)
  • Employee Expenses and Advance Requests (for travel and expenses)
  • FIS Bulletins
  • Financial Reports

Can't find what you're looking for?

The Aurora training website provides guides for how to use all aspects of the Employee Portal. There is also a video overview of how to use the training website.

For assistance, please contact the tech champion in your area or email aurora_help@viu.ca.