View Revisions and Archive Pages

Revisions

When the page is edited where the Body content field or the layout is changed, a new revision is create. The revision date, time, editor, and content change is noted. This allows viewing a previous iteration to see changes made over time as well as rolling back to a previous version in case a mistake was made.

To view page revisions

  1. Edit the page you wish to archive;
    Drupal Edit page
  2. Select the dog-eared icon (Configure) in the lower right-hand corner of the page;
    Drupal Configure: Dog-eared page icon
  3. Select "Revisions" to view the revisions for the page;
    Drupal Page Revisions
  4. Multiple revisions can be selected to compare changes.

Archives

Archives should only be created for content that is no longer relevant but needs to be kept active on a site. 

An active page should never be turned into an archive since it will be indexed in search engines meaning it will be found first in a web search query. 

To create an archive of a page

  1. Edit the page you wish to archive;
    Drupal Edit page
  2. Select the dog-eared icon (Configure) in the lower right-hand corner of the page;
    Drupal Configure: Dog-eared page icon
  3. Select "Clone" to create the archive page;
    Drupal Clone page
  4. Save/Publish the cloned page, adding "Archive" or the archive year (if there are to be multiple years of archives) to the end of the page title to differentiate it from the page you cloned it from.

The cloned page can either be Published (made public) or Unpublished/Saved (only available to Drupal editors), depending on the audience.

The page you cloned from, the original active page, can now be edited and updated.

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